BOOKKEEPING SPECIALIST

Job Summary:  

Responsible for performing all services for the assigned client list in a timely, complete, and accurate manner. Services include, but are not limited to bookkeeping and related services; client support services; payroll administration.  

Essential Job Functions:  

Below include the fundamental tasks and duties to be completed by the individual holding this position for all assigned clients:  

• Hours and Workspace: 

• This position requires dedicated, uninterrupted work hours during normal business hours from 8:30 am to 5:00 pm Monday through Friday.  

• Client Services:  

• Bookkeeping services in QuickBooks Desktop, QuickBooks Online, and other platforms:  

• Data entry 
• Accounts receivable  

• Accounts payable  
• Reconciliations  
• Month-closing procedures, reporting, and journal entries  
• Annual closing procedures, reporting, and journal entries  
• Preparation of monthly, quarterly, and annual financial statements 

• Related Bookkeeping Services:  

• Preparation of supplemental reports 
• Check runs  
• Payment processing  
• Additional may apply  

• Payroll administration  

• Personnel changes (new hire, existing employee changes, and others) 
• Retrieval and calculation of employee hours, as applicable to the client 
• Processing of payroll with the third-party payroll service provider 
• Generating payroll reports  

• Additional may apply 

• Sales Tax Filing  

• Submit required sales tax filing forms and process sales tax payments utilizing POS or other records 
• Save all supporting documents and work papers to the client folder 

• Additional services as applicable  

• Data Collection, Archiving, and Documentation 

• Responsible for saving all documents used in the course of services provided whether retrieved from a third party (such as a bank, payroll provider, Google Drive, and so on), directly from the client, or internally calculated onto company OneDrive.  
• Responsible for obtaining from the client or another source sufficient support for work completed  
• Responsible for updating tasks completed in the Portal and task management schedules as tasks are completed throughout the day 

• Responsible for ensuring that all client services are completed accurately and completely on or before deadlines.