PAYROLL ASSISTANT

Functional overview

Reporting to the Corporate Services Manager, the Payroll Assistant is responsible for accurate processing of all payroll functions.

The Payroll Assistant is responsible for the collation, entry and filing of all correspondence in relation to payroll.  

The Payroll Assistant will demonstrate high levels of accuracy in data input and the ability to build trust and confidence within the Corporate Services team, the Company’s personnel, internal stakeholders and the Company’s suppliers. They will influence processes through recognition of improvements, bringing recommendations for identified improvements to the team for discussion and testing across the team’s established outcomes.

Duties and responsibilities

• To work as part of the Corporate Services Team in delivery of financial outcomes for the Company.
• Develop and maintain strong relationships and communication lines with the Company’s personnel.
• Conduct and complete onboarding of new employees, including familiarisation with the Company’s time and attendance systems.
• Maintain accurate data on all personnel in both time and attendance systems and payroll systems.
• Communicate employee absences with Managers and Supervisors to eliminate unexplained absences.
• Verify leave availability on receipt of approved leave requests from Manager or Supervisor.
• Update time and attendance system as required for manual timesheets.
• Verify and process weekly overtime and bonus payments as advised by Managers and Supervisors following approval of same by Chief Operating Officer.
• Maintain correct time entry for personnel under worker compensation arrangements.
• Maintain and update payroll process manual when required to ensure visibility of accurate process steps to complete weekly payroll.
• Implement all software updates across time and attendance and payroll systems to ensure Company compliance with legislative changes as required.
• Maintain and update payroll systems to ensure compliance of applicable Award changes.
• Complete and process payroll end of year functions.
• Complete and process ERP entry of payroll tax and child support obligations across all companies.
• Complete and process company SGC and Salary Sacrifice obligations through Micropay and Superchoice ensuring compliance of payment of obligations for the group. Participate and champion special projects, including new and improved payroll processes.
• Understand best practice in our industry and identify opportunities for improvement.

Minimum competencies

• 1-2 years experience in payroll and accounts payable.
• Proven accuracy in data input.
• Outstanding organisational abilities
• Complete understanding of whole of payroll functions.
• Ability to understand and interpret Awards.
• Strong ERP and Excel skills, experience in Pronto, Micropay and Genesis would be advantageous.
• Effective interpersonal and written communication skills
• Able to work in a fast-paced environment and multi-task effectively
• Excellent organisational and prioritisation skills

 

Minimum qualifications

• Tertiary qualifications in accounting
• Knowledge of the construction industry

Experience in manufacturing industries