5 Advantages of Using Virtual Offices to Help Your Business Grow

5/31/2021 | By Marella Gimenez

The concept of virtual offices came from the Executive Suite industry and has long existed since the ’90s. It’s popular among startups and small businesses and is now gaining even more popularity as more companies try to work remotely. So, what is a virtual office exactly, and how does it work?

A virtual office is a way for businesses to have a postal address and provide services without a physical location. It gives work functions such as administrative services, communications, videoconferencing, and more through the internet. This way, people can work from any place but still have an official address for their company without worrying about rent. Moreover, virtual offices help businesses sound more professional because there is an official company address. 

5 Key Advantages of Using Virtual Offices

Virtual offices provide many beneficial services to almost all businesses out there. Entrepreneurs, startups, and young firms alike have been empowered through it. The cost-effectiveness and flexibility of these virtual office spaces have attracted numerous business owners. Given the beneficial advantages that come with using virtual offices, it’s easy to see why.

If you’re a business owner and you’re still not sure if a virtual office is right for you, here are some key advantages that you’d surely want to know. 

1. Maintain Your Privacy

Since a virtual office provides your business with a postal address, it helps you keep your home address private. It is helpful for business owners who make use of their homes as their inventory storage or workplace.

If you have a business website and want to look more credible, an official address will help you. Keep in mind that you need a Philippine address for you to register your business in the country. However, you wouldn’t want to put your home address for strangers to see, right? Not only do you risk your privacy, but you’re risking your security as well. This is not recommended especially if you’re living with your family. 

Having a virtual office enables you to have a business address and maintain your privacy.

2. Make the Best First Impression

More people nowadays do their research first before buying a product or a service. They take in as much information as they can before making a decision. That is why your business must make the best first impression. You want people to see you as trustworthy, professional, and overall credible.

What do you think potential customers will assume when they see no office addresses or phone numbers on your calling cards versus if there are? More importantly, a home address does not exactly give a good first impression.

Furthermore, when your business is home-based, you might find it difficult to hold meetings. It’s hard to find a physical location that is accessible and can accommodate all employees. Using a virtual office eliminates that problem because it provides you with a space for meetings. As a business owner, you also need to make a great impression among your stakeholders. By renting a virtual office, you can conduct meetings professionally, which will boost your company’s reputation.

That first impression someone forms when they see your business makes all the difference. Visitors on your website can quickly look you up and compare you to your competitors. What’s more, is that they can see your location thanks to various digital maps. People will be likely to take you more seriously and be more trusting of business when they find that your address is in a reputable location. So make that first impression count with a virtual office!

3. Accessibility to Business Support and Other Space

Growing your business can be a challenging task. There are numerous things that you need to do and keep track of, meaning operations can get pretty hectic. What if there was some way to lessen your plate without compromising the quality of service your business provides?

Fortunately, virtual offices can provide your business the support it needs! When you have a virtual office, you gain access to a fully functional receptionist or administrative team. The business support provided ranges from handling phone calls and emails to managing parcels and couriers! There’s no need to worry about finding new employees; all you need is the onsite support the virtual office already provides. 

Now that general administrative tasks are out of the way; you can comfortably shift your focus onto growing your business. As your business grows, a virtual office will give you the support you need to scale it up. You can conveniently establish other site locations and provide support without worrying about physical relocation. Plus, you get to reallocate the necessary resources towards the more critical aspects of your business!

4. Focus on More Pressing Matters

Because you have less on your mind, you can focus more on pressing matters. Additionally, you can use the postal address of your virtual office for official business registration purposes. Did you know that you can also hand over that gruesome task? That’s right!

Other than that, virtual offices make staff training much more effortless. Apart from meeting rooms, virtual offices can serve as a staff training hub. No more worrying about staff training! Speaking of meeting rooms, virtual offices help increase productivity. Need to conduct a productive strategic planning space? Use a virtual office.

Thanks to virtual offices, you can focus on more pressing matters vital to your business's growth.

5. Improve Your Bottom Line

Renting a physical office is challenging in many ways, including the tedious agreements and contracts you have to fulfill. More often than not, some rentals will require a year-long contract or more, forcing you to stay regardless of what happens. Don’t forget the paperwork involved when you need to move out within the duration of your contract. Imagine how costly that would be for your business.

If you dislike these things, then there’s good news for you. Virtual offices are cost-effective, more affordable, and customizable! You won’t have to chuck out a hefty sum from your budget for long-term contracts for a virtual office. Plus, they often come in various packages to accommodate everyone’s business needs. It’s that easy. All you have to do is choose the right one for you or call the provider so you can come up with a package that best serves your business!

KMC Virtual Office Space in the Philippines

Virtual offices sure do come with many benefits. It increases employee productivity, maximizes resources, and provides operational services. Getting a virtual office is indeed worth it and is proven to be cost-effective. By now, you’re probably thinking, “Where can I find a virtual office, and how can I avail one?”

The answer is simple. It only involves three easy steps.

Go to our website at kmc.solutions and look for virtual offices. All the information you need to know is easily accessible with a simple click. Currently, we are offering three KMC virtual office packages:

  • Starter (Php 2,500 per month)
  • Gold (Php 4,500 per month)
  • Platinum (Php 7,500 per month)

Each package includes a business address, SMS or Email notifications, access to meeting rooms, access to other site locations, and more! Are you looking to set up a virtual office in Ortigas or a virtual office in Alabang? We also have that covered! Our virtual areas additionally include  BGC, Makati, Ortigas, Mandaluyong, Clark, and Cebu.

Once you have chosen the package that you want, input your booking details. In there, you will select your desired location and duration for the virtual office. Then, provide your billing details and make your payment! Getting a virtual office has never been this easy.

Who Needs a Virtual Office?

Understandably, there are virtual office advantages and disadvantages that might not be for everyone. It’s still an expense that every small business owner must need to think about for their benefit. To paint a clearer picture of who can maximize virtual offices the most, these are usually the type of businesses and professionals that use a virtual office service the most.

  • Start-Ups
  • Entrepreneurs/Business Owners
  • Solopreneurs/Freelancers

Are you a freelance worker who has been having difficulty in getting new clients? Then it’s about time that you get a virtual office. Increase your professional edge and impress clients with an excellent office environment for important meetings. Moreover, suppose your business is growing, and you’re having difficulty staying on top of everything. In that case, a virtual office will lighten your load incredibly while offering features you can use to grow your business even further.

Get started with your virtual office now with KMC Solutions, an ISO-certified company committed to giving you flexible workspace solutions. In KMC, we focus on providing customized solutions that work best for our customers to help them build their operations and business. With our 55+ flexible workspaces, you will get strategic solutions to boost business growth in the Philippines.

Do you want to find out how KMC Solutions can help grow your business? Call us now and get a chance to talk to our experts to learn more about the services we provide to get started!

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